The University of Massachusetts Global (UMass Global) is a private, nonprofit affiliate of the University of Massachusetts. Accredited by WASC (Western Association of Schools and Colleges), the university offers undergraduate, graduate, credential, and certificate programs designed to be relevant to more than 90 career paths. UMass Global has ranked consistently among the best in the nation by U.S. News and World Report.
At the University of Massachusetts Global, we value the personal health and financial well-being of our employees. With our affordable and flexible benefit packages we aim to provide peace of mind to allow employees to focus on important aspects of their lives. Our benefits include:
Healthcare
Medical, dental, and vision plans - including health and flexible spending accounts - that cover you and your family.
Work-Life Balance
We encourage a healthy work-life balance, that’s why we offer flexible schedules and remote work opportunities. In addition, we provide generous vacation and sick time and 13 paid holidays which includes a winter break.
Financial Protection
For life's unexpected surprises - we provide life and disability insurance, prepaid legal, identity theft, critical illness, accident, and travel assistance. We also have programs to help you manage student debt offered through SAVI. Employees are also eligible for Public Student Loan Forgiveness.
Tuition Remission
We support the educational goals of you and your family by providing tuition discounts at UMass Global and Chapman University.
Wellbeing
24/7 counseling support, through our Employee Assistance Program, and free premium subscription to Calm for you and your dependents! In addition, our Wellness program provides year-round events that bring together our community and promotes employee well-being.
Retirement
Pre-tax and Roth options with a generous match of 6% and additional employer contribution of 3% - totaling 9%!
The Field Practicum Specialist provides support to the Social Work functions regarding contract coordination and related activities for the Field Education phases of applicable undergraduate and graduate-level degree programs, which may include the BA in Social Work (BASW) and Master of Social Work (MSW). The Field Practicum Specialist contributes to the coordination of fieldwork documents and procedures to support the Field Education phases of those programs, which comprise online students enrolled from around the country. The Field Practicum Specialist serves as an integral member of the BASW and MSW programs, working closely with the Social Work Director of Field Education and Faculty to liaise with the California Board of Behavioral Sciences.TYPE OF SUPERVISION:
Receive supervision from the Associate Dean.
Supervision — indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.
POSITION DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
Agency and Fieldwork Coordination
Maintain a comprehensive and up-to-date database of agency contracts/agreements for assigned programs and ensure agreements are reviewed and updated regularly
Communicate with assigned program full-time and part-time faculty, when faculty or students have identified potential viable agencies/programs for practicum or fieldwork placements
Serve as point of contact for agencies to field questions and assist with submission edits
Facilitate the signing and renewal of field/practicum agreements for agencies/programs between the agency/program and the University. Generate and review agreements to ensure they are current. Collaborate with other Central Office departments/functions to ensure that agreements are signed in a timely manner
Coordinate agency contract requests and/or renewals
Administer agreement documentation with appropriate Central Office departments/functions, identified agencies/programs, other key academic administrators, and relevant faculty
Facilitate completion, submission, and tracking of other documentation for assigned program students, such as proof of student liability insurance
Monitor insurance expirations and request new certificates when needed
Administer the time-recording process by practicum students and site supervisors, including time recording software
Monitor and facilitate the signatures for the extension of existing agency/program agreements as appropriate
Monitor centralized electronic storage and maintenance of completed agreement documents and other documentation for assigned program students
Maintain approved agency/program list on MyUMassGlobal for students
Formulate and manage student and faculty resource areas on MyUMassGlobal for assigned program degrees, in consultation with program faculty
Implement training of adjunct faculty on practicum documents, policies, software (e.g. Sonia) and procedures
Maintain spreadsheets for assigned program students to document their successful progress and completion of fieldwork/practicum requirements
Develop and maintain records and reports as requested by state specific education
Registrations
Remove holds for students who have completed “readiness” interviews
Develop and maintain class rosters per instructor to coordinate student registrations
Add students into Sonia (student placement management system software), uploading appropriate fieldwork/practicum timesheets and maintain student and instructor and agency supervisor connections in the system, ensuring all parties have appropriate notification of log in information
Track and enroll students into the practicum continuation courses
Audit Social Work student listings to determine which of them are ready for the field education phase of their respective programs, ensuring that all prerequisite courses have been successfully completed
Applications
Coordinate Orientation and Practicum Application Notices for students
Review new student applications ensuring all requested materials are provided, prerequisites are completed, and Ethical Form is completed
Coordinate communication with Advisors to ensure student registrations and Ed Plans are updated
Perform other duties, as assigned
POSITION SPECIFICATIONS AND REQUIREMENTS:
EDUCATION, EXPERIENCE, CERTIFICATION AND/OR LICENSES:
Bachelor’s degree in a related field or equivalent combination of experience and education
Administrative experience managing multiple priorities in complex working environment
Experience working in an academic environment preferred
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of academic processes in college/university setting
Excellent interpersonal and communication skills
Ability to problem solve, troubleshoot, and work under pressure
Highly developed organizational skills and attention to detail
Ability to exercise independent judgment, demonstrate tact and diplomacy, and maintain a high level of confidentiality
Ability to work effectively within a collaborative environment
Knowledge of psychology and social work agencies
Desired:
Knowledge of UMass Global University policies and procedures
Machines, Tools, Equipment, Electronic Devices and Software: Personal computer and intermediate knowledge of Zoom, Microsoft Office Suite, including word, excel, teams and outlook.
Contact with Students: Frequent
Contact with Faculty and/or Staff: Frequent
Contact with Community and Vendors: Frequent
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Please Note: Internal Employees, please access the Career app on the Workday Dashboard homepage to apply for the position.
Equal Employment Opportunity – UMass Global is committed to providing an educational and work environment free of unlawful discrimination and harassment in any form. UMass Global prohibits all forms of discrimination and harassment on the basis of age, race (including hairstyle/texture, protective hairstyles, braids, locks, and twists), color, religion (including religious observance, belief, practice dress and grooming practices), citizenship, pregnancy (including temporary physical or mental limitations related to, affected by, or arising out of pregnancy, childbirth, or any related medical conditions), sex, gender identity, gender expression, transgender status, national origin, ancestry, physical and/or mental disability, legally-protected medical condition, military (past, present or prospective) status, veteran status, marital status, sexual orientation, sexual and reproductive health, genetic information, or any other characteristic protected by local, State or Federal law.
Reasonable Accommodation – UMass Global provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the recruitment department at recruiting@umassglobal.edu.